Automate 2024 VISA Letter Request

VISA Invitation Letter Requirements

All international visitors should check with their local consulate regarding visa and entry regulations for the United States, well in advance of the Automate show. One of the following qualifications must be met for a letter to be issued:

  1. Is a participant in an official conference session as moderator, panelist, presenter, or speaker.
  1. Is an attendee and has paid the conference registration fee in full.  If your Visa is refused, the paid registration fee will be refunded (may be subject to a cancellation fee).
  1.  Is a dues-paying member of the Association for Advancing Automation (A3) – the organizer of the Automate show, and your dues are current.
  1. Is a representative of an official exhibiting company (include the exhibiting company name in your request).
  1. If you upload a business letter addressed to Association for Advancing Automation (A3).  It must:
  • Originate from your employer or the university you attend
  • Be written on official stationery of your employer or university
  • Reference the Automate show as your point of interest
  • Detail the nature of business to be conducted as well as duration of stay in the United States
  • State company guarantee of financial responsibility for all travel expenses incurred by applicant
  • Include a closing signature of an authorized representative of your employer or university (other than the applicant)
  • Include the full address and contact information (including email and telephone) for the authorized signee
  • Please note that your email address must have the company/university domain in order to be issued an invitation letter

Visa Letters of invitation are addressed to the individual who wishes to attend the event. To expedite the preparation of a letter, please fill out the form completely and hit "Submit" at the bottom of the form.

 If you have further questions or require additional information, please contact [email protected] or contact your local consulate.

If you are providing a letter from your employer or university to qualify for a Visa invitation letter from A3 (as outlined in option 5 above), please upload your document here
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Legal First (Given) Name

Legal Middle Name (if applicable)
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Legal Last (Family) Name
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Company/University/Organization Name
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Company/University/Organization website address
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Position in Company/Job Title
 
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Email Address

Must match email address used to register for Automate
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Telephone Number
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Address 1

Address 2
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City
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State/Province

Enter N/A if not applicable
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Postal Code
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Country
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Travel Dates

Please use date format of MONTH, DAY, YEAR (mm, dd, yyyy). Include your US arrival date and departure date.
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Passport Number
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Full Name as Shown on Passport
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Country that issued your Passport
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Gender
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Date of Birth

Please use date format of MONTH, DAY, YEAR (mm, dd, yyyy).
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If approved, we will email your invitation letter. Do you also need a copy sent via the postal mail?

 Yes
No
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By submitting this form I agree that I may be contacted by the Automate Show or the Association for Advancing Automation regarding this and other association activities.

 Yes
No
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