Automate 2027 VISA Letter Request

VISA Invitation Letter Requirements

All international visitors are strongly encouraged to check with their local U.S. consulate or embassy well in advance of the Automate show to understand current visa and entry requirements.

To receive a visa invitation letter from the Assocation for Advancing Automation (A3) , you must meet at least two of the following requirements: 

  • You are a confirmed participant in an official conference session (e.g., moderator, panelist, presenter, or speaker).
  • You are a registered attendee and have paid the full conference registration fee.
    • Note: If your visa application is denied, your registration fee will be refunded (a cancellation fee may apply).
  • You are a dues-paying member of A3 (the show organizer) with current membership status.
  • You are a representative of an official exhibiting company. Be sure to include your exhibiting company's name in your request. 
  • You upload a formal business letter addressed to A3, meeting all of the following criteria:
    • Originates from your employer or university.
    • Written on official letterhead.
    • References the Automate Show as the purpose of your visit.
    • Clearly outlines the nature of business and duration of your stay in the U.S.
    • Includes a statement of financial responsibility from the organization for all your travel expenses.
    • Signed by an authorized representative (other than yourself).
    • Contains the full name, address, phone number, and email of the authorized signatory.

Important: Your request must come from a company or university email address. Requests from personal email accounts (e.g., Gmail, Yahoo, QQ Mail (from Tencent), NetEase Mail) will not be accepted. 

Visa invitation letters are issued to individuals who plan to attend the event.  To expedite your request, please complete the form in full and click "Submit" at the bottom. 

If you have questions or need further assistance, please contact [email protected] or reach out to your local consulate.

If you are providing a letter from your employer or university to qualify for a Visa invitation letter from A3 (as outlined in option 5 above), please upload your document here
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Legal First (Given) Name

Legal Middle Name (if applicable)
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Legal Last (Family) Name
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Company/University/Organization Name
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Company/University/Organization website URL
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Position in Company/Job Title
 
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Email Address

Must match email address used to register for Automate
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Telephone Number
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Address 1

Address 2
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City
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State/Province

Enter N/A if not applicable
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Postal Code
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Country
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Arrival Travel Date - Provide Date You Will Arrive in USA

Please use date format of MONTH, DAY, YEAR (mm, dd, yyyy).
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Departure Travel Date - Provide Date You Will Depart USA

Please use date format of MONTH, DAY, YEAR (mm, dd, yyyy).
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Passport Number
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Full Name as Shown on Passport
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Country that Issued your Passport
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Gender
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Date of Birth

Please use date format of MONTH, DAY, YEAR (mm, dd, yyyy).
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By submitting this form I agree that I may be contacted by the Automate Show or the Association for Advancing Automation regarding this and other association activities.

 Yes
No

Please Note: All Visa invitation letter requests are individually reviewed. Submission of this form does not guarantee approval. Please allow up to 10 business days for us to review your request. Once reviewed, we will notify you via email of your approval or denial status.

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